VOLUNTEER ROLES

Setup/Decorating Team:

Volunteers will setup & decorate for the event.  Arts and crafts, hot glue gun, flowers, balloons, etc.  Volunteers will be setting up tables/chairs, placing linens, table centerpieces and all decor items for the event. Some heavy lifting may be required.  Volunteer are needed beginning Thursday evening and Friday morning to early afternoon before the event..  Members of this team need not be present during the actual event.

BUDDY:

Accompany and assist assigned GUEST throughout the evening, providing companionship and any assistance they may need during the event; eat with guest and engage with them in conversation; encourage participation in dancing and other activities; minimum age of 16 for BUDDY volunteers.

 Activities Team:

Volunteers will interact with our guests by playing games and other activities, such as karaoke.  Will encourage GUEST and maintain a fun atmosphere.  Need to be able to stand for extended periods of time, be patient and sensitive to GUEST needs.  Be ready to “cheer them on” and have a good time!  Volunteers will assist guests with Limo rides, including entering and exiting the Limo, accompanying GUEST on their ride, and getting coats from coat check if needed.  Volunteers will monitor the dance floor and the perimeter and invite guests to dance and engage with them.

Registration/Check-in Team:

Warmly greet guests and sign them in; ensure that guest is matched with BUDDY; Greet volunteers and Buddies when they arrive, check IDs as needed, provide them with their name badges and direct them to their team leader.   Also, provide directions main event spaces, activities & restrooms as needed.  Greeters will show kindness & love to all our guests as they enter all areas of our buildings.

Coat Check Team:

As guests and parents arrive, volunteers will greet them and offer to take their coat. Volunteers will work at a station/room with coat racks using a number and/or color coded system to store all coats and return them to the guests at the end of the night.

Transportation/Parking Team:

This team will have the privilege of being the “first touch” as they greet/assist our guests and serve the drivers by directing traffic/parking at the beginning and end of the event.  Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.  Determine designated areas for volunteer parking and guest parking.  Operate volunteer shuttle if needed.

Food Prep/Food Service Team:

Volunteers will assist with unloading donated food, additional food preparation and set-up food and

beverages in the main event space and in the Respite Room.  Volunteers will serve food to guests in main event space and Respite Room (for family and/or caretakers), be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food, drinks and snacks. They will also do clean-up during the event (i.e. clear tables), and must be willing to be on their feet for several hours.

 Red Carpet Team:

Volunteers will celebrate our guests and their families as they enter/exit the red carpet area, manage flow of traffic and cheer them on to make them feel welcomed.

Hair & Makeup Team:

Team members will be doing touch ups and simple prom hair styles (about 10 minutes per GUEST). Volunteers need to have experience with straightening/curling hair.  They will be standing the majority of the evening and serving guests with quick makeup applications and touch ups.   Volunteers should arrive at the designated time and assist set-up team with the salon area and welcome each guest to a salon station, chatting with them while you pamper them and make them feel special.

 Shoe Shine Team:

Shining will take place most of the evening. Volunteers need to be able to kneel to shine shoes. Training will be provided on site.

Quiet Room Team:

Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom; interact with them and participate in sensory activities or simply providing them with some quiet time and low-key activities, such as arts and crafts.

Respite Room Team:

This event is specifically for the parents/caregivers of our guests. Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.  Help to coordinate special services (i.e. massages, etc).

Bathroom Attendant Team:

Bathroom attendants will help guests find the restroom, and offer assistance in the restroom if needed.  Volunteers will assist with washing and drying hands, making sure clothing is straightened, etc. They will NOT assist with toileting.

Gift Takeaway Team:

Volunteers will help to put together the take-away gifts prior to the event.  They will also manage gifts during the event, helping each guest collect their favor to take home.

Facilities Team:

Walk around and monitor the main event space and outdoor areas, making sure exits are not blocked and all areas remain wheelchair accessible.  Assist with any maintenance/janitorial items as needed during event.  Help to ensure a safe and secure environment for guests and volunteers.

 Tear Down Team:

Volunteers will take down decorations, tables, chairs, etc. and clean up the event space.  If this is the volunteer’s only participation, no background check is needed.  Some heavy lifting may be required. Volunteer must be available on Saturday, February 10th.